Guilbault Legal Privacy Policy

  1. Our Commitment to the Protection of Personal Information
    Geoffroy Guilbault Legal Services Inc., doing business under the trade name of Guilbault Legal (“Guilbault Legal,” “we,” or “us”), is committed to protecting the privacy, confidentiality, accuracy, and security of the personal information we hold. This privacy policy (the “Policy”) outlines how we collect, hold, use, or disclose personal information of our clients and other individuals (“you”), excluding Guilbault Legal’s employees, partners, and contracted staff, which are handled separately.We treat any personal information we collect with care, in accordance with this Policy and applicable laws. Additionally, we ensure compliance with all our ethical and professional obligations, including maintaining the confidentiality of any information covered by solicitor-client privilege and professional secrecy.
  2. Types of Personal Information We Collect
    This Policy applies to all personal information held by Guilbault Legal or by a third party in connection with our legal and related services, regardless of the format or medium. Personal information is any information that directly or indirectly identifies a natural person. Examples include, but are not limited to:
    – First and last name;
    – Date and place of birth;
    – Contact information (telephone, fax numbers, home address, email address);
    – Information on government-issued identification (e.g., driver’s license, passport);
    – Tax residency and identification number information;
    – Financial, credit, billing, and account information;
    – Information about your use of our website, collected through cookies or similar tools;
    – Recruitment-related information, such as resumes, professional or academic background;
    – Any other personal information provided by you.
  3. Purposes for Collecting Personal Information
    We collect, use, and disclose personal information for various purposes, including:
    – Providing legal and related services;
    – Managing and developing Guilbault Legal’s business activities and operations;
    – Complying with legal, regulatory, risk management, ethical, and professional obligations, including client identification and verification;
    – Determining whether to establish a professional relationship with clients or a commercial relationship with third parties, including conflict of interest checks;
    – Evaluating job candidates and determining whether to offer them a position at Guilbault Legal;
    – Sharing personal information with third parties while providing our legal and other services (see Section 5);
    – Preventing fraud and conducting background checks as required by law;
    – Any purpose permitted or required by law.
  4. Methods of Collecting Personal Information
    We collect personal information directly from you during the provision of our legal and related services, including when you use our website, guilbaultlegal.ca (the “Website”). We may also collect information from independent private and public sources, such as service providers, social networks, recruitment agencies, and business partners.Additionally, we may collect information passively using cookies. Cookies are small text files that a website can send to your device to identify your browser and the activities of your computer on the Website and other sites. Cookies can personalize your experience, help you navigate the Website, or track usage statistics to improve our services. You can accept or decline cookies, but declining may limit your ability to use certain features of the Website.We may use web analytics services, such as Google Analytics, to help analyze website usage. These tools use cookies to collect information about your visits anonymously. You may opt out by adjusting your browser settings to block cookies.
  5. Outsourcing and Transfer of Personal Information Outside of Quebec
    To provide our services, we may disclose personal information to third parties, including:
    – Third parties related to our legal services (e.g., opposing parties, experts, agents);
    – Third-party service providers (e.g., data storage, cloud computing, website hosting, security, office services);
    – Government authorities and law enforcement agencies, when required by law or necessary for our services.Some of your personal information may be transferred outside your province, territory, state, or country of residence. We use contractual and other means to protect your information, ensuring a comparable level of protection as provided by Guilbault Legal.We will not disclose any information protected by solicitor-client privilege unless you waive such privilege, provide authorization, or if required by law. We will never sell or exchange your personal information for payment.
  6. Consent
    We will not collect, hold, use, or disclose personal information without your consent, unless authorized or required by law. By submitting your personal information, using our services, or accessing our Website, you consent to the collection, use, and disclosure of your personal information as described in this Policy.If you provide personal information about another individual (including adverse parties or individuals involved in legal proceedings), you represent that you have obtained the necessary consent or authority. For minors under 14, consent must be given by a parent or guardian. For minors aged 14 or older, consent can be given by the minor, parent, or guardian.You may vary or withdraw your consent, subject to legal and contractual restrictions. Withdrawal of consent may prevent us from providing or continuing to provide services. Contact our Privacy Officer (see Section 10) for assistance.
  7. Your Rights
    You have the right to:
    – Request an exported or physical copy of documents containing your personal information, subject to legal exceptions;
    – Have your personal information corrected, amended, or updated if it is incomplete, ambiguous, outdated, or inaccurate;
    – Request deletion of your personal information if its collection is not permitted by law;
    – Withdraw or change your consent, subject to legal and contractual restrictions. Withdrawal of consent may prevent us from providing services.
  8. Safeguarding Personal Information
    Guilbault Legal employs administrative, physical, and technological safeguards to protect personal information, appropriate to its sensitivity. These safeguards prevent unauthorized access, disclosure, alteration, or misuse. Despite our efforts, no transmission or storage method is completely secure. We assume no liability for any unauthorized access, destruction, loss, or alteration of personal information. However, we have a confidentiality incident response plan in place.
  9. Retention and Destruction of Personal Information
    Personal information is retained only as long as necessary to fulfill the purposes for which it was collected and to comply with legal and regulatory requirements. Typically, personal information is retained for 7 years. If it is no longer necessary, we will erase or destroy it in accordance with our policies.
  10. Contact Us
    For more information on this Policy or the use of your personal information, to exercise your rights, or to file a complaint, please contact our Privacy Officer:Guilbault Legal
    Attn: Me Geoffroy Guilbault
    1250 boul René-Lévesque, Suite 2200
    Montréal, Québec H3B 4W8, Canada
    (514) 735-8000
    gguilbault@guilbaultlegal.ca
  11. Changes to this Policy
    We may change this Policy at any time by posting the amended terms on the Website. Changes are effective immediately upon posting. If you do not agree with the updated terms, stop using our services and contact our Privacy Officer. It is your responsibility to regularly review this Policy.